For City Council Meeting [August 14, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Ahmad R. Ansari, Interim City Administrator
FROM: Robb R. Steel, Assistant CA/Development Services Director
Title
Request City Council to Approve an Increase of $65,000 to Purchase Order No. 2019-0475 with Apple One to Provide Staff Support Services in the Development Services Department for a total of $80,000.
(ACTION)
Body
BACKGROUND:
The Development Services Department uses temporary employees to provide as-needed administrative support. The Department has used Apple One continuously since 2016 to help address increased work volumes due to development demands. During FY18, the City expended approximately $80,000 for contract employees through Apple One.
On July 1, 2018, the Development Services Department issued Apple One a Purchase Order for $15,000 to assist with office support. The Department will exhaust Purchase Order No. 2019-0475 on or about August 15, 2018. The Department requests an additional $65,000 to continue services for several months, until the City can make longer-term arrangements with permanent employees or submit a request to City Council for an extension of the purchase order.
ANALYSIS/DISCUSSION:
The contract employees provided by Apple One assist the Development Services Department to maintain its high volume of records, providing scanning services for the Building and Code Divisions. Employees have also provided scanning support for the Business Licensing Division. Additionally, these employees provide outstanding customer service and phone/front counter assistance, on an as needed basis for all Divisions within the Development Services Department.
Staff requests an increase in funding to maintain the level of support necessary for records retention and scanning, and provide continued department support and public service. The Development Services Department expects to lose several employees over the next six (6) months due to ...
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