For City Council Meeting [December 11, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Ahmad R. Ansari, Interim City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to Authorize an Increase to the Purchase Order with Vulcan Materials Company for Asphalt Product in the Additional Amount of $15,000 for a total amount of $30,000 in the 2018-2019 Fiscal Year.
Body
BACKGROUND:
Every year the Public Works Department performs asphalt repairs including filling potholes Citywide. Staff purchases hot asphalt mix at an asphalt plant for more permanent repair of potholes. The asphalt truck enables the asphalt to remain hot for a period until used at various patch locations.
ANALYSIS/DISCUSSION:
The current purchase order for Vulcan Materials Company has a maximum limit of $15,000 for asphalt pavement products. Throughout the 2018/2019 fiscal year, the Public Works Department has experienced a need for increased asphalt material to address pothole repairs.
As a result, the use of the purchase order has reached its $15,000 maximum. Due to the increased necessity and the amount of asphalt repairs for potholes that may develop for the remainder of the fiscal year, staff is requesting an increase to the purchase order by an additional $15,000 for a new total amount of $30,000 for asphalt purchases through the end of Fiscal Year 2018/2019.
Vulcan Materials Company is local to the City of Rialto and offers different asphalt products daily, compared to other local asphalt manufactures that produce only one (1) product. This is imperative for quick response to pothole repair needs.
ENVIRONMENTAL IMPACT:
The requested action is not a "Project" as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indir...
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