For City Council Meeting [January 8, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Ahmad R. Ansari, Interim City Administrator
Sean Grayson, Interim City Administrator
FROM: Jessica Brown, Finance Director
Title
Request City Council to Authorize a Purchase Order Change Notice (2019-1059) with Robert Half International, Office Team in the amount of $17,000 to Provide Audit Accounting Services in the Finance Department for Fiscal Year 2018/19, increasing the Purchase Order to a total of $32,000.
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BACKGROUND:
Beginning in fiscal year 2017-18 and into 2018-19, the Finance Department (Department) has experienced significant staff turnover. This combined with a decrease of four positions over the last five years has resulted in key financial tasks not being completed thus impacting the 2017-18 yearend close and financial audit.
In October, 2018, the Department procured temporary audit accounting services from Robert Half International, Office Team to assist with the completion of financial tasks to support the 2017-18 year end close and financial audit. A purchase order for $15,000 was authorized to supplement staff. It is estimated that the financial audit should be completed by the end of February 2019. The Department seeks to extend the current purchase order with Robert Half International, Office Team to continue temporary audit accounting services through yearend close and the financial audit to ensure the City's financial records are up-to-date and accurate. The City will terminate the services shortly after final audit fieldwork.
ANALYSIS/DISCUSSION:
The temporary audit accounting services provided through Robert Half International, Office Team provide the Department with specific catch up work relating to audit reconciliations... The Department has not been able to timely complete key financial tasks due to various vacancies in the latter half of 2017-18 and the first half of 2018-19 including the Finance Manager, Accounting Superv...
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