For City Council Meeting [February 12, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Perry Brents, Community Services Director
Title
Request City Council to Approve an Increase to Purchase Order #2019-0609 in the Amount of $5,000.00 with KCALS for Youth and Adult Basketball and Volleyball Officiating Services Through June 2019 for a Total Purchase Order of $19,999.
Body
BACKGROUND:
The Community Services Department conducts year-round youth and adult sports programs. Many of the programs include league games which require the use of referees. The referees officiating lower division “recreational” league games are City employees who have been trained to referee at that level. The upper division league games and adult sports require referees who have extensive experience and expertise to officiate “competitive” league games. For Rialto, the upper division and adult sports referees are contracted through KCALS Officials.
ANALYSIS/DISCUSSION:
In fiscal year 2018/19, staff originally estimated costs for referee services based on the past trend of registrations in prior years and issued a Purchase Order to KCALS Officials in the amount of $14,999. Due to an increase in participation that led to additional weeks of basketball and volleyball games, totaling about 80 extra games during fiscal year 2018-2019. At a cost of $60.00 per game for two referees, an additional $5,000 is needed to complete the fiscal year.
Also, a need has risen to use KCALS referees to officiate lower level games due to a shortage of trained part-time employees. The cost for the use of third-party officials is funded with fees charged to the program participants.
In order to meet demand for recreational programming in the areas of youth and adult basketball and youth volleyball in FY2018/19 staff is recommending to increase the FY 2018-2019 Purchase Order to $19,999.
ENVIRONMENTAL IMPACT:
The request is not a Project as defined by Section 15378 of the California Environmental Quality Act (CEQA) Guidelines. A “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Pursuant to Section 15378 (b) (5) a project does not include organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY:
This action is consistent with Guiding Principle 3C and 4A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Our community will support the creation and maintenance of attractive parks, recreational facilities and gathering places that meet the needs of our residents.
LEGAL REVIEW:
City Attorney has reviewed and approved this staff report.
FINANCIAL IMPACT:
Operating Budget Impact
Budget is approved and available in Community Service Fund Account No. 640-500-8347-2021. An increase of $5,000.00 is recommended for Purchase Order #2019-0609, for a total of $19,999.
Capital Improvement Budget Impact
This action has no impact to the Capital Improvement Budget.
RECOMMENDATION:
Staff recommends that the City Council approve an increase of $5,000.00 to Purchase Order #2019-0609 for fiscal year 2018-2019 bringing the total appropriation to $19,999.