For City Council Meeting [February 12, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Jessica Brown, Finance Director
Title
Request City Council to Introduce for First Reading, Ordinance No. 1614, Amending Chapter 2.48.370 of the Rialto Municipal Code to update the City's Purchasing Ordinance, and Adopt Resolution No. 7466 Adopting Policies and Procedures for the use of Community Development Block Grant (CDBG) Program Funds.
(ACTION)
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BACKGROUND:
Proper purchasing policies and practices enable the City to promote maximum value and economy through fair and competitive processes. As a best practice, the City should review its purchasing policy regularly to ensure that its procurement practices not only meet all federal, state, and local procurement requirements but also promote impartiality, accountability, professionalism, and transparency.
The City's Purchasing Division and purchasing policy are established through Rialto Municipal Code Title 2.48 Purchasing and was last updated in 2002.
Additionally, the local governments were required to implement new procurement standards, effective July 1, 2018. Specifically, the Federal Office of Management and Budget (OMB), in its Super Circular found at 2 CFR Part 200 (Uniform Administrative Requirements), required local agencies receiving federal funds, such as Community Development Block Grants (CDBG), to adopt the Uniform Guidance (UG), which outlines policies and procedures for purchases using such funding. The ultimate deadline provided to adopt the UG was set at June 30, 2018. On June 8, 2018, the Interim City Administrator issued a memo to all applicable City departments requiring the use of the UG on all purchases using such federal funding, with the intent that such rules would be formally adopted by the City Council concurrently with the adoption of the revised purchasing ordinance.
ANALYSIS/DISCUSSION:
The City's Purchasing Policy was...
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