For City Council Meeting [February 12, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Jessica Brown, Finance Director
Title
Request City Council to Authorize a Purchase Order Change Notice (2019-1059) with Robert Half International, Office Team in the amount of $98,000 to Provide Audit Accounting Services in the Finance Department for Fiscal Year 2018-19, increasing the Purchase Order to a total of $130,000, for a total aggregate amount of $193,412 and Approve Budget Resolution No. 7469.
(ACTION)
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BACKGROUND:
Beginning in fiscal year 2017-18 and into 2018-19, the Finance Department (Department) has experienced significant staff turnover. This combined with a decrease of four positions over the last five years has resulted in key financial tasks not being completed thus impacting the 2017-18 yearend close and financial audit.
As a result, in July 2018, the Department procured temporary staff support services for the Payroll Division from Robert Half International, Accountemps, in the amount of $14,412.02 (Purchase Order 2019-0649) to assist with payroll processes due to a vacant Payroll Analyst position. In October 2018, the Department procured temporary audit accounting services from Robert Half International, Office Team in the amount of $15,000 (Purchase Order 2019-1059) to assist with the completion of financial tasks in support of the 2017-18 year end close and financial audit. On January 8, 2019, the Council approved a $17,000 purchase order change notice increasing Purchase Order 2019-1059 to a total of $32,000 to continue temporary audit accounting services through February 2019 -- the estimated completion of the audit. On January 22, 2019, the Council approved a second purchase order change notice in the amount of $49,000 increasing Purchase Order 2019-1059 to a total of $81,000 for accounting services due to the vacancy of the Department's only Accountant position. The aggregate tot...
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