For City Council Meeting [February 12, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Jessica Brown, Finance Director
Title
Request City Council to Authorize of Purchase Order Change Notice (2019-0926) with Rahban CPA & Consulting in the amount of $35,000 to Provide Accounting Services in the Finance Department for Fiscal Year 2018/19 for a total Purchase Order of $85,000 and Approve Budget Resolution No. 7470.
(ACTION)
Body
BACKGROUND:
Beginning in fiscal year 2017-18 and into 2018-19, the Finance Department (Department) has experienced significant staff turnover. This combined with a decrease of four positions over the last five years has resulted in key financial tasks not being completed thus affecting 2018-19 accounting reconciliations.
On September 25, 2018 Council approved a $50,000 Purchase Order with Sharon Rahban CPA & Consulting to assist with the completion of 2017-18 bank reconciliations and journal entry review. In January 2019, Sharon Rahban CPA & Consulting completed the bank reconciliations for 2017-18.
ANALYSIS/DISCUSSION:
In January 2019, the Department's only Accountant position became vacant. Additionally, due to unforeseen circumstances regarding the timely completion of the 2017-18 audit, additional staff resources are required to support the 2017-18 yearend close and audit. The Department seeks to continue utilizing the consulting firm to complete 2018-19 bank reconciliations and analysis to ensure the City's financial records are up-to-date and accurate.
The contract services provided by Rahban CPA & Consulting, attached, will mainly assist the Finance Department by providing specific catch up work relating to bank reconciliations in 2018-19. Additional services provided on an as needed basis will include financial report preparation, grant reporting, and audit preparation.
ENVIRONMENTAL IMPACT:
Pursuant to Section 15378 of the California Environmental Quality Ac...
Click here for full text