For City Council Meeting [April 9, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Mark P. Kling, Chief of Police
Title
Request City Council to Approve the Purchase of Bulk Winchester Ammunition From Dooley Enterprises, Inc. in the Amount of $30,579.45.
Body
BACKGROUND:
Police Officers, by way of their profession, are required to maintain a high level of readiness to perform their duties in the protection of the community they serve. Maintaining that readiness requires constant training to include weapons training and more specifically fire arms training and qualifications.
ANALYSIS/DISCUSSION:
The Rialto Police Department is dedicated to the service of its community, part of which is maintaining a high state of readiness through constant training and development. Weapons qualification and training are currently done on a quarterly basis, with occasional updates and remedial training. Pursuant to our policy and standards a variety of calibers are used in both our duty weapons, back up weapons and long-range weapons. To accommodate 112 sworn officers, the Rialto Police Department needs to keep a large amount of ammunition on hand in various calibers to meet their training needs.
Previously the Rialto Police Department relied on several vendors and ordered through each in much smaller amounts. However, due to recent changes in state laws and conflicts around the world, the ability to obtain ammunition to meet our needs has become increasingly difficult by way of low inventories and extended delay in shipments. These delays in training ammunition forces the Police Department to either delay necessary training or force us to utilize duty ammunition at a much higher price than training ammunition. In a desire to avoid these delays, the Department determined that purchasing in bulk was the best approach.
Piggybacking Purchasing
On July 31, 2015, the County of Riverside opened up a bidding process for Law Enforcement Ammunition: Federal and Winchester. On October 28, 2015, Dooley Enterprises, Inc. and San Diego Police Equipment Company, Inc. were awarded a contract that expires on August 31, 2020. Attached to this staff report as Attachment A is the quote request and award notification from the County of Riverside.
On March 20, 2019, Dooley Enterprises, Inc. issued a quote to the City of Rialto Purchasing Department for Winchester ammunition using the same pricing schedule as the County of Riverside. A copy of the sales quotation is included as Attachment B.
The City of Rialto Municipal Code Section 2.48.210 General - Cooperative Purchasing Agreements (Piggybacking) states:
“Where advantageous for the City, the Purchasing Manager is authorized to purchase supplies, materials, equipment and contractual services through legal contracts of other governmental jurisdictions or public agencies without further contracting, solicitation, or formal bidding, provided such practice otherwise complies with state law. This practice
is commonly referred to as “piggybacking.” Utilization of cooperative purchasing agreements must include:
a) Minimal change in specifications from original bid.
b) Copy of the request for bids and all bids received for the subject item(s) by the originating agency.
c) Authorization from the originating agency to use the bid.
d) Authorization and agreement from the vendor to supply the supplies, materials, equipment or services in accordance with the terms of the bid.
e) Utilization of CMAS, GSA, or “County established contracts.”
ENVIRONMENTAL IMPACT:
The proposed action does not meet the definition of a project as defined by Section 15378 California Environmental Quality Act (CEQA). A “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and excludes the following:
1) Continuing administrative or maintenance activities, such as purchases for supplies, personnel-related actions, general policy and procedure making
2) Organizational or administrative activities of governments that will not result in direct or in direct physical changes in the environment.
GENERAL PLAN CONSISTENCY:
The City of Rialto has outlined key goals and objects relating to public safety. The purchase of this technology is in consistence with meeting these objectives.
Goal 5-8: Provide effective and comprehensive policing services that meet the safety needs of Rialto.
LEGAL REVIEW:
The City Attorney has reviewed and approved this staff report.
FINANCIAL IMPACT:
Operating Budget Impact
Budget is available in the amount of $15,000.00 in Field Services Other Services and Supplies Account No. 010-500-6281-2021 and $15,579.45 in SWAT Other Services and Supplies Account No. 010-500-6291-2021 for the total needed funding amount of $30,579.45 for the purchase of Winchester ammunition from Dooley Enterprises, Inc. Per Rialto Municipal Code Section: 2.48.145 a vendor disclosure form is attached.
Capital Improvement Budget Impact
This purchase of ammunition has no immediate impact on the Capital Improvement Budget.
Licensing
The Rialto Police Department will be purchasing Winchester ammunition from Dooley Enterprises, Inc., located in the City of Anaheim, California. A business license is not needed from this vendor because the purchase of goods will be performed outside the City of Rialto.
RECOMMENDATION:
Staff recommends that the City Council authorize the purchase of Winchester ammunition from Dooley Enterprises, Inc. in the amount of $30,579.45.