For City Council Meeting [July 23, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Brian Park, Acting Fire Chief
Title
Request City Council to Award a one-year contract with four optional one-year extensions based on continued satisfactory performance to Wittman Enterprises, LLC, for ambulance billing and related professional services not to exceed $156,000 annually and Issue a Purchase Order in the amount not to exceed $156,000 for Fiscal Year 2019/20.
(ACTION)
Body
BACKGROUND
The Rialto Fire Department (RFD) currently contracts with Wittman Enterprises, LLC under a bridge agreement to provide billing and collection services for the City's emergency medical response and ambulance transport program. The RFD has been working under this Bridge agreement since May 1, 2018. Due to the current contract with WE being a bridge agreement (which was instituted upon Navajo Fire's departure from the ambulance billing market), staff released a Request for Proposals (RFP) #19-052 on January 9, 2019 to vendors that provide pre-hospital medical billing services.
Five (5) qualified responses were received and evaluated by staff. Emphasis was placed on the respondent's billing and collection history and methodologies, ability to support electronic data collection and reporting, timeliness of collections, familiarity with Federal, State, and private insurance policies, Medi-Cal/Medi-Cal HMO collections, Ground Emergency Medical Transport (GEMT) and Intergovernmental Transfer (IGT) reporting, and customer service.
Upon approval by City Council, the selected vendor will be awarded a one-year contract with four optional one-year extensions based on continued satisfactory performance and providing that there are no significant changes in pricing.
ANALYSIS/DISCUSSION
The City's Purchasing Division solicited Requests for Proposal from qualified companies that provide pre-hospital medical response and ambulance transport billing ...
Click here for full text