For City Council Meeting [July 23, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Authorize Issuance of Purchase Orders for Fiscal Year 2019/2020 with:
1. Factory Motor Parts for Vehicle Parts in the Amount of $40,000
2. Fairview Ford for Vehicle Parts and Services in the Amount of $45,000
3. Fritts Ford for Vehicle Parts and Services in the Amount of $45,000
4. Sunrise Ford for Vehicle Parts and Services in the Amount of $45,000
(ACTION)
Body
BACKGROUND:
The Public Works Department maintains City facilities, parks, streets, and its vehicle fleet. As repairs or maintenance work is performed on the City's nearly 400 units of rolling stock, City staff obtains supplies and materials required for the work from various vendors. Among the supplies most needed by the City are Ford-specific vehicle parts. The Fleet Division purchases a variety of auto parts during the fiscal year to keep the City's fleet running properly. For many of these vehicles, the parts must be genuine Ford parts or the repair work will void warranties. The City procures these parts from one of the local Ford dealers or Factory Motor Parts, depending on which one has the necessary part in stock.
In addition, some vehicle repairs exceed the Fleet Division's capabilities or require specialized equipment to maintain the vehicles and/or are considered major repairs. The City outsources these repairs to one (1) of the three (3) area Ford dealers. Examples of repair work outsourced to a dealer are repairs involving programming the vehicle computers, computer scans and other specialized repairs.
ANALYSIS/DISCUSSION:
As in previous years, the City purchases parts from several different vendors. Having more than one vendor available allows Fleet Division staff to order parts from the supplier who has stock available for immediate delivery; thereby reducing vehicle downtime. ...
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