For City Council Meeting [August 13, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Approve a Second Amendment to the Contract Services Agreement with ABM Industry Groups, LLC, for Janitorial Services for Fiscal Year 2019/2020 in the amount of $433,549.
(ACTION)
Body
BACKGROUND:
The Public Works Department coordinates facility maintenance functions throughout the City, including janitorial services to all facilities. In November 2015, City Council entered into an interim Agreement with ABM Industry Groups, LLC (ABM) after terminating a Contract with the previous vendor for poor performance.
On May 12, 2016, Public Works released Request for Proposals (RFP) #16-115 for Janitorial Services. The RFP qualifications section resulted in vendor uncertainty, which resulted with the Purchasing Department recommending canceling the RFP in order to revise the contactor eligibility criteria. At that time, staff began preparation of a new RFP for Janitorial Services.
On July 12, 2016, the Council approved an extension to the contract with ABM with an additional contract amount of $91,200 to provide continuity in janitorial services through September 30, 2016, allowing sufficient time for staff to review the requirements contained in the Request for Proposal and to prepare for the re-release of the RFP for janitorial services.
On September 27, 2016, City Council amended the agreement with ABM extending the contract on a month-to-month basis until February 28, 2017 to ensure that there would be no gap in janitorial services for City facilities.
On February 28, 2017, the City Council awarded a Contract Services Agreement (CSA) to ABM Industry Groups, a Limited Liability Corporation for $546,900 for Janitorial Services. A copy of the CSA is included as Attachment 1. Pursuant to Section 3.4 of the CSA, the initial term was for sixteen (16) months commen...
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