For City Council Meeting [August 13, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Authorize the Issuance of a Purchase Order with Home Depot in the amount of $49,000 for Fiscal Year 2019/2020.
Body
BACKGROUND:
The City of Rialto Public Works Department maintains all of the City facilities, parks, streets, fleet and irrigation systems on an annual basis. As maintenance work is needed, City staff obtains general supplies and materials required for the work. These supplies are typically purchased based on specific project or job being completed and include small quantities of general building or yard improvement items such as lumber, concrete, electrical components, small plants, fertilizers, hand tools, batteries, paint, screws, nuts, nails and bolts.
ANALYSIS/DISCUSSION:
The Public Works Department, over recent years, has purchased between $15,000 and $46,000 in supplies and materials from Home Depot. Amounts spent are based on actual need with increases due to aging Facilities and Parks requiring a higher level of maintenance and repairs.
The City's Purchasing Ordinance Section 2.48.210 General - CPA (Piggybacking) authorizes "the Purchasing Manager to purchase supplies, materials, equipment and contractual services through legal contracts of other governmental jurisdictions or public agencies without further contracting, solicitation or formal bidding." Home Depot is under contract with a nationally recognized Cooperative Purchasing Agreement (CPA), which is a national contract that government entities may choose to "piggyback" on. Home Depot has contract No. 16154-RFP with the US Communities Government Purchasing Alliance. The Purchasing Manager has verified that all the elements required for piggybacking onto the national contract are satisfied to support the City's purchases from Home Depot. A copy of the contract informat...
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