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File #: CC-19-791    Version: 1 Name:
Type: Agenda Item Status: Agenda Ready
File created: 7/23/2019 In control: City Council
On agenda: 8/13/2019 Final action:
Title: Request City Council to Approve the Issuance of a Purchase Order to Johnson Controls for Fire Alarm Systems Monitoring and Repair Services in the Total Amount of $35,000 for the 2019/2020 Fiscal Year and Release a Request for Proposal (RFP) for Fire Alarm Monitoring Services, Including New Equipment.
Attachments: 1. Attachment 1 - Staff Report 2001.pdf, 2. Attachment 2 - Master Contract.pdf, 3. Attachment 3 - Disclosure.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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For City Council Meeting [August 13, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director

Title
Request City Council to Approve the Issuance of a Purchase Order to Johnson Controls for Fire Alarm Systems Monitoring and Repair Services in the Total Amount of $35,000 for the 2019/2020 Fiscal Year and Release a Request for Proposal (RFP) for Fire Alarm Monitoring Services, Including New Equipment.

Body
BACKGROUND:
ADT Security Services was acquired by Tyco Fire & Building Products during 2006 or 2007 and was eventually acquired by Keystone Management, Inc. in 2013. Since then, Keystone has changed its name to Tyco Integrated Security/Johnson Controls and has removed the Tyco Integrated and became Johnson Controls. Johnson Controls monitors the fire alarm systems at all of the City's facilities with the exception of the Senior Center and Police Department Annex, which are monitored by Alarm Co.

The original contract was awarded to ADT prior to 2000. For the 2000 Fiscal Year, a Purchase Order was issued for $25,869. Council approved consolidating the services provided by ADT under a single Master Agreement on April 17, 2001. Copies of the staff report to Council and Master Agreement are included as Attachments 1 and 2. The contract was written for a three (3) year period, to be automatically extended unless written notice was provided at least 30-days prior to the anniversary date. Under the contract, the company retains ownership of the installed equipment; however, the City must pay for monitoring services and repairs.

ANALYSIS/DISCUSSION:
Contract costs for 2018/2019 Fiscal Year, which includes monitoring costs and repairs, were $35,000. Monitoring costs for 2019/2020 Fiscal Year are expected to be the same as the prior year.

The current Fire alarm monitoring equipment with Johnson Controls is leased and outdated. The industry now offers plans for customers to own...

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