For City Council Meeting [August 13, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Authorize the Issuance of a Purchase Order with Svevia USA Inc., in the amount of $60,000 for Fiscal Year 2019/2020 for Street Marking Paint.
(ACTION)
Body
BACKGROUND:
The Public Works Traffic Safety Division performs street striping, legend stenciling and thermo-plastic application for street striping. In recent years, the City has purchased these products from American Traffic Products in Rialto, CA. The company was purchased by Ennis Paint, thus closing the business.
ANALYSIS/DISCUSSION:
On April 25, 2019, the City released Request for Bid (RFB) #19-125 for bid. The bid was advertised on Adtech (Daily Journal Corp), the City's Website and Planet Bids.com. The total number of vendors notified was 455. The RFB period closed on May 20, 2019, with three (3) proposals submitted by:
* Svevia USA of Fontana, CA
* Ennis Paint of Greensboro, NC
* Ozark Materials of Greenville, AL
City staff reviewed each proposal according to the criteria listed in the RFB. Staff concluded that the lowest bidder, Svevia USA was the lowest responsive bidder to provide the City with Street Marking Paint. A copy of the Bid Abstract is included as Attachment 1.
Staff recommends the City Council award Purchase Order to Svevia USA for an initial term of one (1) year beginning July 1, 2019 through June 30, 2020. The City may elect to continue the Purchase Order for two (2) additional one (1) year terms, which pricing has been provided for the entire three (3) year term. A copy of the disclosure form is included as Attachment 2.
ENVIRONMENTAL IMPACT:
Approval of the Contract Services Agreement is not a "Project" as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the whole of an action, which has a potential for resul...
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