For City Council Meeting [September 10, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Approve a Second Amendment to the Professional Services Agreement with LRS Program Delivery, Inc. for Capital Project Program Management Services in the Additional Not-to-Exceed Amount of $38,500.
Body
BACKGROUND
One of the important functions of the Public Works Department is to perform Program Management related to the City's capital improvement projects. Capital Improvement projects require program management support for reviewing existing needs, establishing scope of projects, use of available resources, and providing project management support for projects delivered by the program. The requested amendment will provide an additional 13 months of support services to further improve the Public Works capital program/project management process, including updates to the Program/Project Management Handbook, Workload Estimating Tools, multi-year staffing forecast model, CIP Project Management Database, and Quarterly Program Status Reports.
On November 16, 2017, staff entered into a professional services agreement with LRS Program Delivery, Inc. (LRS) for $15,000 under the authority of the City Administrator to assess the City's existing project delivery methods and processes, identifying areas for improvement in the delivery process, project tracking, and project reporting. On February 27, 2018, the City Council approved the first amendment with LRS for additional capital project program management services in the amount of $80,000, for a cumulative contract amount of $95,000.
ANALYSIS/DISCUSSION
LRS has successfully completed the following tasks:
* Task 1: Develop Template Flowchart & Gantt Chart for CIP Projects;
* Task 2: Develop Workload Estimating Norm (WEN);
* Task 3: Develop template for project authorization form and project fact sheets.
* ...
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