For City Council Meeting September 10, 2019
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Jessica Brown, Finance Director
Title
Request City Council to Authorize a Purchase Order Change Notice (2020-0818) with Rahban CPA & Consulting in the amount of $40,000 to Provide Audit Accounting Services in the Finance Department, increasing the Purchase Order to a total of $55,000.
(ACTION)
Body
BACKGROUND
Beginning in fiscal year 2017-18 and into 2018-19, the Finance Department (Department) has experienced significant staff turnover. This combined with a decrease of four positions over the last five years has resulted in key financial tasks not being completed thus affecting City accounting reconciliations.
In September 2018, Rahban CPA & Consulting (Consultant) was retained to assist the Department with 2017-18 bank reconciliations and journal entry review. In February 2019, the City Council approved a purchase order change notice expanding the Consultant's scope of work to include 2018-19 as well.
ANALYSIS/DISCUSSION
The City Council approved the addition of two Accountant positions for the Department in the 2019-20 budget and the positions are currently being recruited for. During this transitional period before the Department can fill all its current vacancies, the Department is requesting the continued support by the Consultant for the 2018-19 bank reconciliations, journal entry reviews, and subsequent training for the Department's accountants once all positions are filled.
During the last 9 months, the Department has made significant progress in closing out 2017-18, catching up in 2018-19, and starting fresh in 2019-20. The requested services by the Consultant would ensure that this progress isn't lost and will keep the Department moving forward and meeting expected deadlines.
ENVIRONMENTAL IMPACT
Pursuant to Section 15378 of the California Environmental Quality Act, the proposed request is not a project. A '...
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