For City Council Meeting [September 10, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Perry Brents, Director of Community Services
Title
Request City Council to Approve Annual Purchase Orders for Fiscal Year (FY) 2019-2020 with the Option to Extend the Purchase Orders on a Year by Year basis for the next Three Years, for Geographics at $20,564, Southwest Offset Printing at $55,028, and for the United States Postal Service at $22,559, for a total of $98,151.
(ACTION)
Body
BACKGROUND
On January 9, 2018, City Council authorized the Release of Request for Proposals No. 18-056 for the design and printing of the Rialto Progress Community Magazine. After review of all proposals (Advantage Business Forms, Geographics, Little Bear Productions, The PM Group, Pat Davis Design Group, The Sauce, and Southwest Offset Printing Co.), vendor interviews, comparative costs, discussion and careful consideration, vendor recommendations the lowest bidders, Geographics and Southwest Offset Printing were approved by City Council on June 6, 2018 for design, printing and mailing of the Rialto Progress Community Magazine for a cost of $112,000.
ANALYSIS/DISCUSSION
Geographics, Southwest Offset Printing and the U.S. Postal service are very valuable partners in providing the Rialto Progress Community Magazine to the City's residents and businesses. Services provided by each of the three vendors has been Satisfactory and Professional. Cost centers to pay for the magazine are identified in the fiscal year budget in General Fund Advertising Account No. 010-500-0001-2065 ($105,000) and Community Services Account No. 640-500-8150-2065 ($30,000). The Rialto Progress Community Magazine is being designed, printed and distributed three (3) times a year: winter, summer, and fall. Each publication averages 80 pages; all pages are full color.
City Staff continues to develop new ideas to enhance features of the Rialto Progress Community ...
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