For City Council Meeting [October 22, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Hear a Status Update Report from International Business Machines (IBM) Corporation on the City's Data Analytics, Logistics, Surveillance, Innovation & Incubator Center (DALSIIC) Plan and the Traffic Signal Communication System (TSCS) Plan; and either: 1) Direct Staff to Proceed with the Project As Currently Planned or with any Desired Amendments; 2) Terminate the Professional Services Agreement with IBM; or 3) Provide Any Other Direction as Determined by the City Council.
(ACTION)
Body
BACKGROUND:
On May 14, 2019 the City Council awarded a Professional Services Agreement to International Business Machines (IBM) Corporation to develop the City's Data Analytics, Logistics, Surveillance, Innovation & Incubator Center (DALSIIC) and the Traffic Signal Communication System (TSCS) Plan based upon their response to the Request for Proposal (RFP) No. 19-061. As part of the award, it was determined that IBM would provide a status update with the City Council prior to completion of the contract scope of work.
ANALYSIS/DISCUSSION:
The original proposal from IBM (attached) included the use of sub-contractors. Since the award of the contract, one (1) or more sub-contractors have left or have been on-boarded to the project. The concerns raised by the sub-contractor supporting termination of its sub-contract with IBM include working on a project with a consultant representative who is debarred from federal procurements. As a result, the timeline and schedule for milestones and project completion has been revised. In order to address the changes in the project and provide the update identified in the City Council award action, a public presentation is required with an opportunity for subsequent action of the City Council related to the contract.
The City Council has four ...
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