For City Council Meeting [October 22, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Authorize a Purchase Order to Fairview Ford in the amount of $304,554.39 for Nine (9) vehicles; including Two (2) 2020 Ford Explorer Vehicles, Three (3) 2019 Ford F150's and Four (4) 2019 F250 Service Body Trucks.
(ACTION)
Body
BACKGROUND:
On June 25, 2019, City Council approved the annual operating budget which included the purchase of nine (9) vehicles. The Fleet Maintenance Division was tasked with preforming a detailed maintenance assessment and vehicle analysis for the Public Works Department. This resulted in the identification of vehicles which most qualify for replacement within the Public Works fleet.
Multiple factors were taken into consideration as part of the analysis such as; age, maintenance cost, maintenance down time and vehicle function/purpose. The selected vehicles for replacement are listed below as the most cost effective vehicle replacement candidates based upon industry standards, vehicle condition and current maintenance cost. Vehicle assessment information regarding the City's existing vehicles is included as Attachment 1. The vehicle scheduled for replacement/ reassignment are listed in the chart below.
The reassignment of vehicles will be as follows:
* A048 - reassigned to Fleet as a car pool vehicle
* H019 - reassigned to the Engineering Department
* M064 - reassigned to the Traffic Safety Department as a traffic control vehicle
Units A044, E012, E014, E022, J023 and J024 will be retired from service and surplus. Specifications for the replacement vehicles are listed on page six and seven (6-7) of the RFB# 20-011, which is included as Attachment 2.
ANALYSIS/DISCUSSION:
On August 6, 2019, the Procurement Division released Request for Bid (RFB) #20-011, closing on September 12, 2019. Two Hundred Ninety-Seven (297) vendors whe...
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