For City Council Meeting [December 10, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Savat Khamphou, P.E., Public Works Director/City Engineer
Title
Request City Council to (1) Accept the Annual Slurry Seal Project; City Project No. 180805; (2) Authorize Filing of the Notice of Completion; and (3) Authorize Release of Retention to Pavement Coatings Co.
Body
BACKGROUND:
On January 8, 2019, the City Council authorized release of Request for Bid No. 19-030 for the Annual Slurry Seal Project, City Project No. 180805.
On March 12, 2019, the City Council awarded a construction contract to Pavement Coatings Co. in the amount of $1,442,959.50 for the Annual Pavement Maintenance Project, City Project No. 180805.
ANALYSIS/DISCUSSION:
On September 6, 2019, the Contractor satisfactorily completed the Annual Pavement Maintenance Project. The project provided preventative maintenance to over 5 million square feet of local residential street pavement in the City’s Slurry Seal Zone 4. Staff conducted a final inspection and found the work to comply with the plans, specifications, and standards of the City of Rialto. Upon acceptance by City Council, staff will file a Notice of Completion for recordation at the County Recorder’s office. A copy of the Notice of Completion is included as Attachment 1.
Table 1 below summarizes the total construction costs for the project.
Table1
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires that the guidelines for implementation of the California Environmental Quality Act (CEQA) include a list of classes of projects that have been determined not to have a significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared categorically exempt from the requirement for the preparation of environmental documents. In accordance with 14 CCR Section 15301 “Existing Facilities”, Class 1 projects consist of the repair, maintenance, or minor alteration of existing highways and streets. As a maintenance project, the Annual Slurry Seal Project, City Project No. 180805 is considered categorically exempt from CEQA. Staff has prepared and filed a Notice of Exemption for the project, which is included as Attachment 2.
GENERAL PLAN CONSISTENCY:
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the City of Rialto General Plan Goal and Policies:
Goal 4-1: Provide transportation improvements to reduce traffic congestion associated with regional and local trip increases.
Policy 4-1.1: Establish and maintain standards for a variety of street classifications to serve both local and regional traffic, including Major Arterial Highways, Major Arterials, Secondary Arterials, Collector Streets, and Local Streets.
LEGAL REVIEW:
The City Attorney has reviewed and supports this staff report.
FINANCIAL IMPACT:
Operating Budget Impact
The proposed action will not affect the Operating Budget.
Capital Improvement Budget Impact
Table 2 shows the project funding sources and related expenditures.
Table 2
The construction contract was awarded in the amount of $1,442,959.50. The total construction cost was $1,325,690.99.
The City is holding retention of $66,284.55 for Pavement Coatings Co., pending acceptance of the improvements and filing of the Notice of Completion with the County Recorder’s office.
The project is considered maintenance and no new asset was created; therefore, the Finance Department will not add the value of the project to the City’s fixed asset system, in compliance with the Government Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets.
Licensing
The proposed action will not require payment of a business license tax.
RECOMMENDATION:
Staff recommends that the City Council:
• Accept the Annual Slurry Seal Project; City Project No. 180805.
• Authorize the Public Works Director to file the Notice of Completion with the County Recorder’s Office.
• Authorize release of retention to Pavement Coatings Co.