For City Council Meeting [January 14, 2020]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Manager
FROM: Savat Khamphou, Public Works Director/City Engineer
Title
Request City Council to Approve a Contract Services Agreement with Prudential Overall Supply for Industrial Linen Services for Fiscal Year 2019/2020 in the Amount of $17,000.
Body
BACKGROUND
The Public Works Department provides Industrial Linen and Uniform Services for staff. Uniform types vary depending on the job task of the employee. Other cleaning services for floor mats, rags, and towels are utilized as well.
ANALYSIS/DISCUSSION
On August 8, 2019 the Public Works Maintenance Division prepared and released a Request for Proposals (RFP) #20-015 through the Purchasing Division to solicit proposals from vendors for Industrial Linen Services. The quantities in the RFP were based upon an average number of linens for bidding purposes, as the number of required uniforms varies as employee numbers vary. The City advertised the RFP on Planetbids.com, posted it on the City's website and distributed it to various plan rooms throughout Southern California. A copy of the RFP is included as Attachment 1.
On August 29, 2019, the Public Works Department received two (2) Proposals in response to the RFP from the following firms:
1. Prudential Overall Supply, Riverside, CA
2. Mission Linen Supply, Santa Barbara, CA.
The proposals were evaluated by the Purchasing Division and Public Works Department. Staff recommends selecting Prudential Overall Supply to perform the Industrial Linen Services as their pricing is more favorable and a replacement warranty is available with their garments. Table 1 provides a cost estimate (as the costs will vary as department needs vary) of their weekly services based upon the bid schedule:
Table 1
Proposer
Amount
Prudential Overall Supply
$229.38
Mission Linen & Uniform Supply
$237.75
The current total expenditure for FY2019/2020 is $9,100. Anticipated r...
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