For City Council Meeting [February 11, 2020]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Manager
FROM: Perry Brents, Director of Community Services
Title
Request City Council to amend the Professional Services Agreement with LDM Associates, Inc. to continue Community Development Block Grant Consulting Services and provide additional services increasing the total contract by $156,950, for a total contract amount of $271,950 and extending the term for one (1) additional year to February 11, 2021.
Body
BACKGROUND
On June 26, 2018, City Council authorized a Request for Proposal (RFP 19-014) to retain a CDBG Consultant. Proposals were received from two firms; LDM & Associates, Inc. and Rincon Consultants, Inc. On February 12, 2019, City Council awarded LDM Associates, Inc. a one (1) year contract with two (2) optional one-year extensions as the proposal was ranked higher overall for the management of CDBG grant funding and the Neighborhood Stabilization Program (NSP) Implementation and Administration. The approved PSA is for services based on a 12-month calendar, not the fiscal year.
ANALYSIS/DISCUSSION
Staff is seeking City Council approval of an increase in the total contract amount of $156,950 and the first of two (2) optional one-year extensions of the LDM Professional Services Agreement. The contract amendment includes an additional cost of $41,950 to provide additional Services that require the preparation and submission of the Five-Year Consolidated Plan (2020-2025), Analysis of Impediments (2020-2025) and One-Year Action Plan (2020-2021) and the approval of Council in identifying the appropriate FY year budgets per the calendar years identified in the LDM Associates Professional Services Agreement (PSA). The approval of a one-year extension will; 1) cover balance of costs for services rendered in Fiscal Year 2019-2020, and 2) Approve $115,000 for costs to cover Fiscal Year 2020-2021.
The request for a contract extension...
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