For City Council Meeting [July 14, 2020]
TO: Honorable City Council
APPROVAL: Rod Foster, City Manager
FROM: Angela McCray, Director of Human Resources & Risk Management
Title
Request City Council to Approve the Professional Services Agreement with Benefit Bridge a cooperative partnership through the relationship and current Broker of Record, Keenan & Associates for services related to the City's overall Benefit Administration Program and Employee Self-Service Portal.
Body
BACKGROUND:
The City's new broker, Keenan & Associates ("Keenan"), hired October 2019 has a unique product that connects the City's benefits to their carriers (including CALPERS) and allows the employees as well as their dependents on-line access to benefit enrollment including; the capability to manage, view and control various aspects of employee benefit program. The use of this product will streamline the employee benefit and open-enrollment process and allow employees access to their benefits and resource information 24/7.
The cost of this product is $20,000 a year with an additional $7,500 the first year for installation and activation. The proposed not-to-exceed amount of $27,500 will fund a one (1) year contract/agreement which includes setup, enrollment, annual installation, initial training and implementation to the Benefit Bridge portal. Upon conclusion of the first year, the $20,000 will become an annual cost in order to ensure enrollment and self-service access. This first year, if approved, as a result of plan design and carrier changes, we will sustain a savings of approximately $19,325 to assist in the funding for the initial cost and installation for the program.
Staff is processing the agreement now, in order to begin the building, development and training components associated with the program, in order to effectively launch a June/July testing and Go-Live date for all employees. New funds are not required for implementation of this program.
ANALYSIS/DISCUSSIO...
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