For City Council Meeting [July 28, 2020]
TO: Honorable City Council
APPROVAL: Rod Foster, City Manager
FROM: Savat Khamphou, Public Works Director/City Engineer
Title
Request City Council to Approve Professional Service Agreements with Engineering Resources of Southern California and Willdan Engineering for On-Call Plan Checking Services with the Issuance of Purchase Orders in the amount of $300,000 each.
(ACTION)
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BACKGROUND:
One of the important functions of the Public Works Department is to review various plans and technical studies related to City-approved private land development projects. Following the entitlement process, an owner or developer will engage its own engineering consultant to prepare the required improvement plans for on-site rough grading, precise grading/paving, on-site or off-site storm drainage improvements, public street improvements, traffic signal installation and other associated work. These plans require technical studies (geotechnical/soils, hydrology/hydraulic, traffic, water quality management plans, drainage, grading, etc.) which supplement the improvement plans for the required work which also require review by the City. Public Works coordinates closely with developers to be responsive and facilitate their projects smoothly and timely.
ANALYSIS/DISCUSSION:
The Public Works Department prepared and released Request for Proposals No. 20-082 (the "RFP") on February 10, 2020 to solicit proposals from professional firms to provide "On Call" Plan Check Services to the City. Proposals were due by March 2, 2020. The RFP was advertised on the Planetbids.com website. A copy of the RFP is included as Attachment 1.
The Public Works Department received a total of seven (7) proposals in response to the RFP from the following firms (in alphabetical order):
1. Aufbau Corporation; Glendale, CA
2. Bureau Veritas North America, Inc.; Santa Ana, CA
3. Engineering Resources of Southern California Inc.; Redlands, CA
4. IMEG Corpor...
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