For City Council Meeting [May 11, 2021]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Acting City Manager
FROM: Michael Tahan, Interim Public Works Director
Title
Request City Council to Approve a Purchase Order Increase with ABM Industry Groups, LLC, in the Amount of $50,000 for Janitorial Services for the Remainder of Fiscal Year 2020/2021, for a Total Contract Amount Not-To-Exceed of $1,963,998.
(ACTION)
Body
BACKGROUND
The Public Works Department coordinates facility maintenance functions throughout the City, including janitorial services to all facilities. In November 2015, City Council entered into an interim Agreement with ABM Industry Groups, LLC (ABM) after terminating a Contract with the previous vendor for poor performance and has used ABM's services since that time.
On February 28, 2017, City Council awarded a Contract Services Agreement (CSA) to ABM Industry Groups, a Limited Liability Corporation for $546,900 for Janitorial Services. Pursuant to Section 3.4 of the CSA, the initial term was for sixteen (16) months commencing on March 1, 2017, through June 30, 2018, with three (3) optional one (1) year extensions.
On August 28, 2018, City Council approved the First Amendment to the agreement. On August 13, 2019, City Council approved the Second Amendment to the agreement. On April 14, 2020, the Director of Emergency Services authorized a purchase order increase with ABM Industry Groups, LLC. for up to an additional $50,000 for Fiscal Year 2019-2020. The additional authorization was to ensure continued deep cleaning, sanitizing and other enhanced janitorial activities related to COVID-19 under the adopted Resolution 7600 that declared a local emergency in response to the COVID-19 outbreak. A copy of Resolution 7600 is included as Attachment 1.
ANALYSIS/DISCUSSION
Staff is requesting City Council approve the purchase order increase for fiscal year 2020-2021 with ABM Industry Groups, LLC for added services related to:
* Addition...
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