For City Council Meeting [July 13, 2021]
TO: Honorable Mayor and City Council
APPROVAL: Marcus Fuller, City Manager
FROM: Michael Tahan, Interim Public Works Director
Title
Request City Council Approve a Multi-Year Services Contract with and the Issuance of Annual Purchase Orders to Daniel's Tire Service for Goodyear Branded Tires in the Not-to-Exceed Amount of $55,000; and Approve a Multi-Year Services Contract with and the Issuance of Annual Purchase Orders to Parkhouse Tires, Inc. for Firestone Branded Tires in the Not-to-Exceed Amount of $45,000 for City Fleet Vehicles, Police Department Vehicles and Fire Department Apparatus Tires, Related Products, and Related Roadside Services for Fiscal Years 2021-2022 through 2025-2026.
(ACTION)
Body
BACKGROUND
The Public Works Department maintains all of the City's facilities, parks, streets, storm drains, and fleet of vehicles. As maintenance work is scheduled, City staff obtains supplies and materials required for the work from various vendors. The stock of supplies is initially purchased from the respective vendors using an inventory account. As supplies are issued and used on the vehicle fleet, the respective department expenditure accounts will be charged and the inventory account is reduced as the costs are incurred.
The supplies needed are vehicle tires and roadside services. As part of ongoing maintenance efforts, the Public Works Fleet Division services an active fleet of approximately 441 vehicles, 42 Fire Department vehicles including firefighting apparatus', in addition to Police Department vehicles and other equipment. Due to specific requirements, there is a No Plug No Patch policy in place for all emergency response vehicles.
On October 13, 2015, Council awarded a bid for Goodyear Branded tires and related products to Daniel's Tire Service and Firestone branded tires and related products to Parkhouse Tires for City Fleet and Fire Department vehicle tires and services. The contract term for Da...
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