For City Council Meeting [October 26, 2021]
TO: Honorable Mayor and City Council
APPROVAL: Marcus Fuller, City Manager
FROM: Marcus Fuller, City Manager
Title
Request City Council to: (1) Approve the Acquisition of 87 New and Replacement Vehicles at a Total Cost of $3,917,497 with Lease-Financing Through Enterprise FM Trust, a Delaware Statutory Trust Via a Master Equity Lease Agreement; and (2) Authorize the City Manager to Execute All Related Documents.
(ACTION)
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BACKGROUND
The Public Works Fleet Maintenance Division is charged with the responsibility of maintaining safe, reliable, and clean vehicles and equipment, providing mechanical support in a timely manner, and providing service and products that are safe, efficient, and cost effective. The City's Fleet consists of 445 pieces of equipment, machinery/tools and includes 265 vehicles. Of the 265 vehicles, 136 vehicles are allocated to the Police Department, 42 vehicles to the Fire Department, 9 vehicles to the Community Compliance Department and 78 vehicles to the remaining City Departments.
On July 6, 2006, the City Council adopted an Equipment Replacement Policy with replacement based on a certain number of years of service, mileage and maintenance cost varying on the type of vehicle (safety vehicles replaced more frequently vs. general staff vehicles). This policy has been amended to follow the APWA standard that qualifies a vehicle's replacement status based on years in service, mileage, and maintenance cost as follows:
* Replacement Vehicle Age: 5-7 years for non-emergency vehicles.
* Vehicle Mileage: 75,000- 100,000 Miles
* Maintenance Cost Vs Vehicle Value: Maintenance cost exceed 50% of the vehicle purchase value.
Based on this Policy, Staff reviewed the City's existing fleet and identified the range of vehicles requirement replacement.
Staff presented the initial Fleet Assessment report to the Economic Development Committee (EDC) on February 24, 2021; at that time the EDC reviewed t...
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