For City Council Meeting [November 9, 2021]
TO: Honorable Mayor and City Council
APPROVAL: Marcus Fuller, City Manager
FROM: Mark P. Kling, Chief of Police
Title
Request City Council to: (1) Adopt Resolution No. 7801 Amending the 2021-2022 Fiscal Year Budget; (2) Approve an Agreement Between for Traffic Control Services Between Amazon.com, Inc. and the City of Rialto for the Period November 15, 2021 Through December 31, 2021 at a Fee of $55,298.88 and (3) Authorize the City Manager to Execute All Documents.
(ACTION)
Body
BACKGROUND
The Rialto Police Department over the last several years has provided contract services to local business to provide uniformed presence and traffic control.
The Rialto Police Department works with the local business to develop a customized plan for these types of services. These plans may vary from one business to the next, as well as the goals of the business.
ANALYSIS/DISCUSSION
The Rialto Police Department routinely contracts with nonprofit organizations and businesses to offer services consistent with the needs and goals of the City. Amazon Distribution Center located at 3388 S. Cactus Avenue recently opened and anticipates an influx of commercial truck traffic during the holiday season as Amazon’s shipping operations significantly increase. The influx of commercial traffic may create hazards on the roadways surrounding the Amazon warehouse. The traffic control provided by the Police Department ensures the safety of not only the citizens of Rialto, but the employees of Amazon.
Amazon has requested the services of the Rialto Police Department to provide formalized traffic control during the holiday season. Specifically, the Term of this Agreement shall be from November 15, 2021, through December 31, 2021. Based on this Agreement, the City shall provide the following services (“Services”):
• The two (2) sworn peace officers or sergeants assigned to motorcycles to provide traffic control services from 4:00 PM to 8:00 PM, every Monday, Wednesday, and Friday during the Term of this Agreement.
• The sworn peace officers or sergeants will provide the traffic control services on S. Cactus Avenue between Jurupa Avenue and El Rivino Road, in the City of Rialto.
Amazon.com, Inc. agrees to pay for the services at the fully burdened rate of the sworn police officer or sergeant, which is equal to $329.16 per hour. Staff will invoice Amazon for the estimated fully burdened reimbursement costs for all services contemplated by this Agreement, not to exceed $55,298.88.
ENVIRONMENTAL IMPACT
The proposed action does not meet the definition of a project as defined by Section 15378 California Environmental Act (CEQA). A “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and excludes the following:
1. Continuing administrative or maintenance activities, such as purchases for supplies, personnel-related actions, general policy and procedure making.
2. Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
The City of Rialto has outlined key goals and objectives relating to public safety.
Goal 5-8: Provide effective and comprehensive policing services that meet the safety needs of Rialto.
Policy 5-8.4: Initiate proactive crime suppression and prevention strategies throughout the community.
LEGAL REVIEW
The City Attorney has reviewed and supports this staff report.
FINANCIAL IMPACT
Operating Budget Impact
Approval of the agreement will increase estimated revenues in the amount of $55,300 to the General Fund Account No. 010-400-6288-7520, while increasing overtime expenditures in the amount of $16,575 in the General Fund Account No. 010-500-6288-1020.
Capital Improvement Budget Impact
This report does not impact the Capital Improvement Budget.
Licensing
This action does not trigger a requirement for a business license.
RECOMMENDATION
Staff recommends that the City Council:
(1) Adopt Resolution No. ____ amending the 2021-2022 fiscal year budget;
(2) Approve an agreement for traffic control services between Amazon.com, Inc. and the City of Rialto for the period November 15, 2021, through December 31, 2021, at a fee of $55,298.88; and
(3) Authorize the City Manager to execute all documents.