For City Council Meeting [August 9, 2022]
TO: Honorable Mayor and City Council
APPROVAL: Marcus Fuller, City Manager
FROM: Shama Curian, Deputy Director of Human Resources
Title
Request City Council to: (1) Approve a Professional Services Agreement in the Amount of $256,000 Annually with AdminSure, Inc., a California corporation, for a 3-Year Term with 2 Optional 1-Year Extensions; (2) Authorize the City Manager to Execute All Documents.
(ACTION)
Body
BACKGROUND
California State law requires employers to provide workers' compensation insurance for their employees. The City has been legally self-insured for primary workers' compensation and insured for losses in excess of our self-insured retention through PRISM. In order to administer the self-insured program, the City of Rialto retains the services of a Third-Party Administrator (TPA) to manage the processing of workers' compensation claims and to ensure its workers' compensation program meets the complex administration requirements of the State.
On September 27, 2016, the City Council approved a contract with LWP Claims Solutions to provide the legally required TPA services for the City's Worker's Compensation program. The 3-year contract was approved at costs of $140,000 for Fiscal Year 2016/2017, $215,200 for Fiscal Year 2017/2018, and $220,650 for Fiscal Year 2018/2019.
On June 11, 2019, the City Council approved a 3-Year extension of the contract with LWP Claims Solutions. The 3-year extension was approved at costs of $220,644 for Fiscal Year 2019/2020, $226,160 for Fiscal Year 2020/2021, and $231,814 for Fiscal Year 2021/2022.
With the expiration of the LWP Claims Solutions contract, it was necessary to solicit new proposals for the TPA services.
Recently, the Human Resources and Risk Management Department has been working diligently to enhance and improve its management of the workers' compensation program, with increased emphasis on injury prevention, effective claims management, and productive ...
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