For City Council Meeting [September 13, 2022]
TO: Honorable Mayor and City Council
APPROVAL: Marcus Fuller, City Manger
FROM: Marcus Fuller, Acting City Engineer
Title
Request City Council to (1) Approve a Third Amendment to the Reimbursement Agreement with Lewis-Hillwood Rialto Company, LLC, in the amount of $285,072 for the State Route 210 / Alder Avenue Interchange Project; and (2) Authorize the City Manager to Execute all Related Documents.
(ACTION)
Body
BACKGROUND:
On November 22, 2016, the City Council approved a Reimbursement Agreement in the amount $248,597 with Lewis Hillwood Rialto Company, LLC (LHR) to engage a traffic-engineering consultant to undertake a Feasibility Study to improve the State Route 210 (SR-210) at Alder Avenue Interchange (the "Interchange").
On February 12, 2019, the City Council approved the First Amendment to the Reimbursement Agreement, increasing the reimbursement amount by $224,456 to fund the Phase II Scope of Work, which included preparation of a Preliminary Engineering Evaluation Report (PEER) satisfying Caltrans requirements.
On November 10, 2020, the City Council approved a Second Amendment to the Reimbursement Agreement with LHR for Completion of Phase 2 Preliminary Engineering Evaluation Report, to Begin Phase 3, Plans, Specifications and Estimates in the amount of $1,192,059.
On June 14, 2022, the City Council approved the final design and authorized bidding. The contract documents, while at nearly 100% completed, remain in review by Caltrans prior to the City being authorized by Caltrans to proceed with construction.
ANALYSIS/DISCUSSION:
The scope of work and budget for the final design phase of this project assumed a reasonable number of meetings and subsequent reviews required by Caltrans in its review of the various plans and studies for modifying the Interchange.
However, in this case Caltrans has required far more than the reasonably expected number of reviews and meetings to obtain their approval...
Click here for full text