For City Council and Rialto Utility Authority Meeting [September 13, 2022]
TO: Honorable Mayor and City Council
APPROVAL: Marcus Fuller, City Manager
FROM: Thomas J. Crowley, P.E., Utilities Manager
Title
Request City Council/Rialto Utility Authority Board to: (1) Approve the First Amendment to the Services Agreement with Hardy and Harper, Inc., a California corporation, in the amount of $150,000 for Asphalt Maintenance Services related to Rialto Utility Authority Maintenance Projects; and (2) Authorize the City Manager to Execute All Related Documents.
(ACTION)
Body
BACKGROUND
On January 11, 2022, the City Council appropriated $1,000,000 for pothole repairs and street maintenance with direction to Staff to obtain a contractor to provide these services to the City.
On March 1, 2022, the City released Request for Proposals (RFP) No. 22-053 for "On-Call" Pothole Repair and Asphalt Maintenance Services on PlanetBids.com and the City's website. The RFP scope of services generally included but were not limited to all required work for asphalt removal and placement, slurry seal activities, tree and root removals, striping removals and placement, and miscellaneous excavation, fill, disposal, grading, and compaction. The RFP was written to ensure that the selected firm(s) demonstrated successful experience and capacity to provide services to municipal government agencies.
On March 16, 2022, the City received one proposal from the following firm:
1. Hardy & Harper, Inc.
Staff evaluated Hardy & Harper's proposal and found Hardy & Harper to be qualified and their proposal to be responsive to the RFP.
On April 12, 2022, City Council approve an agreement for On-Call Pothole Repair and Asphalt Maintenance Services Agreement with Hardy & Harper to provide the requested services for the City with terms of the Agreement to not exceed one (1) year, with two (2) one-year extensions upon approval of the City Manager and mutual consent of the selected firm, for a tota...
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