For City Council Meeting [September 27, 2022]
TO: Honorable Mayor and City Council
APPROVAL: Marcus Fuller, City Manager
FROM: Cynthia Alvarado, Director of Parks, Recreation and Community Services
Title
Request City Council to: (1) Consider and Select the Artificial Christmas Tree Solicited Through RFQ 23-002; and (2) Authorize the City Manager to Proceed with the Purchase of the Selected Christmas Tree.
POWERPOINT
(ACTION)
Body
BACKGROUND
The City of Rialto has held an annual holiday event and parade with tree lighting, activities, and entertainment for several decades.
In December 2018, the annual holiday parade and Tree Lighting Ceremony happened at the same event. The new schedule connecting the parade and tree lighting in one night continued in 2019 but stopped in 2020 because of COVID. The parade and tree lighting ceremony resumed in December 2021.
In December 2021, the City updated the name which incorporated the entire event: the City of Rialto Holiday Festival and Parade (the "Holiday Event"). Additionally, tamale vendors and various other food vendors were added, along with games and activities themed after the holiday event.
On March 22, 2022, City Council approved for Parks, Recreation & Community Services Department (the "Department") to purchase an artificial decorative Christmas tree for the holiday event.
On May 26, 2022, the City Council approved the Fiscal Year 2022-2023 budget that included an allocation of $100,000 for the purchase of an artificial decorative Christmas tree for the annual holiday event.
ANALYSIS/DISCUSSION
After City Council approved the current budget, Staff prepared a request for quote to purchase an artificial decorative Christmas tree.
The City prepared a Request for Quote (RFQ) for vendors to provide the City with a reusable, commercial grade Christmas Tree. The City specified a height varying between 30 and 50 feet with a branch structure comparable to a natural pine tree. The City also specified that th...
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