For City Council Meeting and the City of Rialto, Acting as the Successor to the Redevelopment Agency [February 12, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Sean Grayson, Interim City Administrator
FROM: Perry Brents, Community Services Director
Title
Request City Council to Approve a Professional Services Agreement with LDM & Associates Inc. for Community Development Block Grant Consulting Services in the amount of $115,000 annually for One (1) Year with Two (2) Optional One Year Extensions Based Upon Performance.
(ACTION)
Body
BACKGROUND:
The Contract for Community Development Block Grant (CDBG) Consultant expired on July 1, 2018. On June 26, 2018, City Council authorized a Request for Proposal (RFP 19-014) to retain a CDBG Consultant, proposals were received from two firms; LDM & Associates, Inc. and Rincon Consultants, Inc.
ANALYSIS/DISCUSSION:
A Request For Proposal (RFP 19-014) for Community Development Block Grant Consultant was posted on August 8, 2018. Fifty eight (58) Vendors were notified. There were two responses to the RFP - that included, LDM & Associates and Rincon Consulting. A panel of three evaluators rated the proposals. The panelists included the two CDBG Ad Hoc Council Members and the City's Finance Manager. Each evaluator was given copies of the RFP, the proposals from the prospective suppliers and score sheets.
On December 4, 2018, proposals from LDM and Rincon were evaluated, scored and ranked based on Project Understanding, Scope of Work, Staff Qualifications, Firm Qualifications and Project Schedule for Community Development Block Grant and Neighborhood Stabilization Programs Implementation and Administration as exampled by the following:
1. CDBG Program Implementation and Administration
2. Administration of Sub-Recipient Contracts
3. Schedule of cost
CDBG Program Implementation and Administration:
a. Work with City staff to determine project eligibility along with monitoring of programs to assure compliance w...
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