For City Council Meeting [July 12, 2016]
TO: Honorable Mayor and City Council
APPROVAL: Michael E. Story, City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to 1) Extend the Contract with Lockwood Engineering Company on a month-to-month basis, not to exceed six months, 2) Authorize the Issuance of Purchase Orders in the amount of $470,000 for the 2016/2017 Fiscal Year for "On-Call" Civil Engineering Plan Check and Related Engineering Services; and 3) Authorize the Issuance of Change Orders in the amount of $361,634 for the 2015/2016 Fiscal Year for "On-Call" Civil Engineering Plan Check and Related Services.
(ACTION)
Body
BACKGROUND:
The Public Works Department prepared Request for Proposals No. 13-027 (the "RFP") to solicit proposals from professional firms to provide civil engineering plan check and related services to the City. On January 10, 2013 the City released the RFP. On May 14, 2013, City Council approved the Professional Services Agreement ("PSA") with Lockwood Engineering Company ("Lockwood") for "On-Call" Civil Engineering Plan Check and Related Services. The terms of the contract made provisions to remain in full force and effect until June 30, 2016, with the option to extend the contract for two additional one-year terms thus extending the potential expiration date to June 30, 2018. A copy of the staff report and PSA with Lockwood is included as Attachment 1.
The initial Purchase Order issued under this agreement was for $200,000. The City processed more land development projects during the course of the fiscal year causing an increase in the number of plans approved and permits issued within the City. On January 14, 2014 City Council approved an increase to Lockwood's Purchase Order in the amount of $262,000 for anticipated Plan Check services needed through the end of the fiscal year. A copy of the staff report is included as Attachment 2.
On May 27, 20...
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