For City Council Meeting [August 14, 2018]
TO: Honorable Mayor and City Council
APPROVAL: Ahmad R. Ansari, Interim City Administrator
FROM: Robert G. Eisenbeisz, P.E., Public Works Director/City Engineer
Title
Request City Council to Authorize the Release of Request for Bid No. 19-005 for the 2017/18 Street Overlay Project, City Project No.180804.
(ACTION)
Body
BACKGROUND:
In 2007, the City implemented a Pavement Management Program (PMP) to evaluate and maintain the pavement on City streets. On June 11, 2013, the City Council approved a Professional Services Agreement (PSA) with Harris & Associates for an update of the PMP in the amount of $35,480.
On November 26, 2013, the City Council adopted a pavement maintenance prioritization policy that states: Given the City's current backlog of deteriorated street pavement condition on major arterials and secondary thoroughfares, those streets carrying higher traffic volumes should be selected for pavement maintenance over those streets carrying lower traffic volumes.
On October 24, 2017, the City Council approved a 5th Amendment to the PSA with Harris & Associates for the 2017/18 Street Overlay Project, City Project No. 180804, in the amount of $99,967.
ANALYSIS/DISCUSSION:
The 2017/18 fiscal year budget appropriated $3.2 million from various funding sources for the Street Overlay Project, City Project No. 180804. The project includes streets identified as priorities.
Public Works staff coordinated with Harris & Associates on preparation of the construction plans, specifications, and estimates for the Project. The design work included geotechnical investigation of existing pavement and subgrade conditions based upon visual inspection of surface conditions and core samples obtained for each of the streets. The work also included evaluation of alternative pavement rehabilitation methods and their life cycle costs. The selected rehabilitation methods generally include full depth asphalt reconstruction, cold...
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