For City Council Meeting [August 13, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request City Council to Approve Contract Change Order Nos. 1, 2, and 3 in the amount of $240,000.64 for the Alder Avenue and Randall Avenue Street Improvements Project, City Projects 140801/140809.
(ACTION)
Body
BACKGROUND:
On March 12, 2019, the City Council awarded a construction contract to J.M. Olvera Engineering, Inc, in the amount of $4,721,521.74 for the Alder Avenue and Randall Avenue Street Improvements Project, City Project Nos. 140801/140809.
ANALYSIS/DISCUSSION:
At the time of award, there was no delegation of authority to the City Administrator to approve contract change orders. During construction, the need for contract change orders arose for two (2) primary reasons. The first was unforeseeable subsurface conditions encountered during construction. The second, was additional work items that were not addressed in the construction plans and specifications. In order to avoid the potential delay, costs associated with stopping the work and to ensure delivery of an acceptable final product, staff directed the contractor to proceed with several work items not covered by the awarded contract.
Contract Change Orders No. 1, 2 & 3 for $240,000.64 reflects both a change due to an unforeseeable condition (catch basin modification due to an unknown subsurface utility conflict) and an additional work item (necessary tree removals not included in the construction documents.
The cost of each CCO is listed in Table 1 below:
Table 1
In addition to items covered by Contract Change Order No. 1, 2, & 3, other change order items have been identified and their associated costs are currently being reviewed and evaluated for future Council consideration and approvals. The additional change order items and estimated costs are summarized below:
1. RFP-001: In order to maintain the Tem...
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