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File #: CC-19-813    Version: 1 Name:
Type: Agenda Item Status: Approved
File created: 5/21/2019 In control: City Council
On agenda: 8/13/2019 Final action: 8/13/2019
Title: Request the City Council to (1) Approve a Contract Services Agreement with St. Francis Electric for one (1) year with the option of two (2) additional one (1) year extensions, with the initial year amount of $343,935 for Fiscal Year 2019/2020. (ACTION)
Attachments: 1. Attachment 1-RFP.pdf, 2. Attachment 2-Cost Proposal .pdf, 3. Attachment 3-St.Francis Proposal.pdf, 4. Attachment 4 -High Priority locations 16-17.PNG, 5. Attachment 5- High Priority Locations 17-18.PNG, 6. Attachment 6 -High Priority Locations 18-19.PNG, 7. Attachment 7-Breakdown of Calls.PNG, 8. Attachment 8-Contract Service Agreement .pdf, 9. Attachment 9-DISCLOSURE FORM ST FRANCIS.pdf, 10. Attachment 10-Signalized locations.pdf, 11. DISCLOSURE FORM CROSSTOWN.pdf, 12. DISCLOSURE FORM ITERIS.pdf, 13. DISCLOSURE FORM SIERRA.pdf, 14. DISCLOSURE FORM SMITHSON.pdf
For City Council Meeting [August 13, 2019]
TO: Honorable Mayor and City Council
APPROVAL: Rod Foster, City Administrator
FROM: Sean Grayson, Acting Public Works Director
Title
Request the City Council to (1) Approve a Contract Services Agreement with St. Francis Electric for one (1) year with the option of two (2) additional one (1) year extensions, with the initial year amount of $343,935 for Fiscal Year 2019/2020.
(ACTION)
Body
BACKGROUND:
The Public Works Department administers a multi-year service contract for on-call traffic signal maintenance and repair services for the City's 103 traffic signals, three(3) rectangular flashing beacons, two (2) flashing beacons, one(1) in-roadway lighting and six(6) speed feedback signs. The existing maintenance and repair agreement with St. Francis Electric ended on June 30, 2019.

On June 28, 2016, the City Council approved a one (1) year service contract with St. Francis Electric in the amount of $280,000 with an option to extend the contract for two additional one-year terms, commencing on July 1, 2016.

On July 25, 2017, the City Council approved the First Amendment authorizing a one-year extension with St. Francis Electric in the amount of $275,000 for from July 1, 2017 to June 30, 2018.

On August 14, 2018, the City Council approved the Second Amendment authorizing a one-year extension with St. Francis Electric in the amount of $296,066 for a third and final year from July 1, 2018 to June 30, 2019.

ANALYSIS/DISCUSSION:
On April 26, 2019, the Public Works Department released Request for Proposals (RFP) No, 19-122 soliciting proposals from qualified companies to provide traffic signal maintenance and repair services. The proposals were due on May 13, 2019. A copy of the RFP and its addenda are included as Attachment 1. The City advertised the RFP in the San Bernardino County Sun newspaper, posted it on the City's website, registered it on Planet Bids and distributed it to various plan rooms throughout Sou...

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